> ## Documentation Index
> Fetch the complete documentation index at: https://www.adorabl.info/llms.txt
> Use this file to discover all available pages before exploring further.

# Accounts Payable overview

> Suppliers, bills, outgoing payments, and 1099 reporting in adorabl.

**Accounts Payable** covers supplier master data, bill entry and adjustments, outgoing payments, and year-end 1099 reporting. Everything scopes to your active **organization** and posts to the Books subledger when documents are posted.

## What Accounts Payable covers

| Topic | Guide | Status |
| - | - | - |
| **Suppliers** | [Suppliers](https://www.adorabl.info/accounts-payable/suppliers.md) | Available |
| **Bills** | [Bills & adjustments](https://www.adorabl.info/accounts-payable/bills-and-adjustments.md) | Available |
| **Payments** | [Outgoing payments](https://www.adorabl.info/accounts-payable/outgoing-payments.md) | Available |
| **1099 reporting** | [Form 1099 report](https://www.adorabl.info/accounts-payable/form-1099-report.md) | Available |

Setup checklists live under [Payables setup](https://www.adorabl.info/accounts-payable/setup/payables-setup.md).

## Typical workflow

**1. Onboard suppliers**

Create supplier master data, W-9, and payment terms. See [Suppliers](https://www.adorabl.info/accounts-payable/suppliers.md).

**2. Capture and post bills**

Enter bills manually or verify automation-captured drafts, then post to AP. See [Bills & adjustments](https://www.adorabl.info/accounts-payable/bills-and-adjustments.md).

**3. Pay suppliers**

Record outgoing payments and apply to open bills. See [Outgoing payments](https://www.adorabl.info/accounts-payable/outgoing-payments.md).

**4. Reconcile and close**

Match bank outflows on [Bank reconciliation](https://www.adorabl.info/banking/bank-reconciliation.md); run [Form 1099 report](https://www.adorabl.info/accounts-payable/form-1099-report.md) after year-end.

> [!NOTE]
>
> Purchase orders and receipts live under **Purchasing**, not Accounts Payable. See [Purchasing overview](https://www.adorabl.info/purchasing/overview.md) when inventory is involved.

## Example: Trail Ridge Outfitters

Trail Ridge runs AP on a weekly rhythm tied to their **\$2.0M** cash floor on [Cash flow](https://www.adorabl.info/banking/cash-flow.md):

| Day | Activity |
| - | - |
| **Monday** | Triage draft bills — new suppliers, possible duplicates, automation-captured items |
| **Wednesday** | Review cash projection; drag AP pay dates locally if the period low breaches the floor |
| **Thursday** | Payment run — Apex Supply, Acme Logistics, UPS Freight via [Outgoing payments](https://www.adorabl.info/accounts-payable/outgoing-payments.md) |
| **Friday** | Clear bank reconciliation exceptions on corporate card spend |

Year-end: 1099 report flags Acme Logistics until W-9 arrives, then CSV export goes to their CPA.

## Where Accounts Payable lives in adorabl

**Suppliers**, **Bills & Adjustments**, and **Outgoing Payments** appear under **Accounts Payable** in the sidebar. Payables configuration is under **Accounts Payable setup** (gear icon) at `/setup/payables`.

## Related guides

> **[Suppliers](https://www.adorabl.info/accounts-payable/suppliers.md)**
>
> Supplier master data, tax profile, and compliance.

> **[Bills & adjustments](https://www.adorabl.info/accounts-payable/bills-and-adjustments.md)**
>
> Bill entry, verification, and adjustments.

> **[Outgoing payments](https://www.adorabl.info/accounts-payable/outgoing-payments.md)**
>
> Pay suppliers and apply to open bills.

> **[Payables setup](https://www.adorabl.info/accounts-payable/setup/payables-setup.md)**
>
> Complete the AP checklist.

> **[Form 1099 report](https://www.adorabl.info/accounts-payable/form-1099-report.md)**
>
> Year-end supplier payment determination.

> **[Purchasing overview](https://www.adorabl.info/purchasing/overview.md)**
>
> POs and receipts before you bill.

## Troubleshooting

> **I don't see Accounts Payable in the sidebar**
>
> Expand the sidebar sections or use **⌘K** / **Ctrl+K** to search for **Suppliers** or **Bills**. Your role may lack AP access — ask your admin to review permissions.

> **Bills or payments look empty**
>
> Confirm the correct organization is selected. New orgs start without AP documents until you create suppliers and post bills.

> **Coming soon: bill OCR and ACH payouts**
>
> Automated bill capture and electronic payout batches are on the roadmap. See [Payables setup](https://www.adorabl.info/accounts-payable/setup/payables-setup.md) for checklist status — enter bills and record payments manually until configured.

> **Where did Payables go?**
>
> The `/payables` route redirects to **Bills & Adjustments**. Use [Accounts Payable overview](https://www.adorabl.info/accounts-payable/overview.md) or the sidebar for the full AP workflow map.


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