> ## Documentation Index
> Fetch the complete documentation index at: https://www.adorabl.info/llms.txt
> Use this file to discover all available pages before exploring further.

# Payables setup

> Configure accounts payable settings for your organization.

The **Accounts Payable setup** checklist shows what you need to do before bills flow from capture through approval to payment. Use the progress counter at the top to track completion.

## Open payables setup

**1. Go to the checklist**

1. Open **Settings** from **Data & Admin** in the sidebar.
2. Click **Accounts Payable**, or open **Accounts Payable** in the sidebar and click the **setup** gear icon.

adorabl opens **Configure Accounts Payable** with four sections.

## Read the checklist

| Indicator | Meaning |
| - | - |
| Green check | Configured |
| Open circle | To do |
| Gray circle | Optional |

Click a row with an arrow to open the linked screen.

## Sections and what to configure

### Suppliers and compliance

| Item | Action |
| - | - |
| **Suppliers** | Add supplier master records, payment details, and tax profiles. See [Suppliers](https://www.adorabl.info/accounts-payable/suppliers.md). |
| **1099 year-end report** | Review supplier payment totals before year-end filing. See [Form 1099 report](https://www.adorabl.info/accounts-payable/form-1099-report.md). |
| **Supplier onboarding portal** | Optional self-service onboarding for new suppliers. |

### Bill capture and matching

| Item | Action |
| - | - |
| **Bills and adjustments** | Confirm your bill entry workflow. See [Bills and adjustments](https://www.adorabl.info/accounts-payable/bills-and-adjustments.md). |
| **Duplicate detection rules** | Enable checks that flag likely duplicate bills. |

> **Coming soon: bill OCR and 3-way match**
>
> Automated bill capture from email or PDF upload and three-way matching against purchase orders and receipts are on the roadmap. Enter bills manually until these items show as configured on the checklist.

### Approvals and posting

| Item | Action |
| - | - |
| **Approval thresholds** | Set dollar limits for auto-approval, manager review, and CFO sign-off. |
| **Default GL coding by supplier category** | Assign default expense accounts by supplier type. |
| **Dimension validation on AP lines** | Require dimensions on bill lines. See [Dimensions](https://www.adorabl.info/books/setup/dimensions.md). |
| **Period cutoff enforcement** | Block posting to closed periods. See [Fiscal calendar](https://www.adorabl.info/books/setup/fiscal-calendar.md). |

### Payments

| Item | Action |
| - | - |
| **Payment run schedule** | Define when outgoing payments batch — for example, weekly on Thursday. |

> **Coming soon: ACH payouts and payment run schedules**
>
> Electronic payout methods and scheduled payment runs are not yet available for all organizations. Schedule and record payments manually on [Outgoing payments](https://www.adorabl.info/accounts-payable/outgoing-payments.md) until the checklist shows them as configured.

## Recommended order

**1. Suppliers first**

Add suppliers and confirm W-9 or tax details before entering bills.

**2. Books foundation**

Complete [System accounts](https://www.adorabl.info/books/setup/system-accounts.md) and approval thresholds.

**3. Payment schedule**

Set the payment run schedule before scheduling your first outgoing payment batch.


This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.