> ## Documentation Index
> Fetch the complete documentation index at: https://www.adorabl.info/llms.txt
> Use this file to discover all available pages before exploring further.

# Users and roles

> Choose which roles each person has, and see the pages those roles open.

**Users & roles** is where you decide what each person can open. A person can hold more than one role. Their access is the combination of those roles.

Inviting someone into the organization is still done from the organization menu. This screen assigns roles after they have joined.

## Open Users & roles

**1. Navigate**

1. Open **Settings** → **Data & Admin**.
2. Under **Users & roles**, click **Role-based access control**.

The page subtitle is **Pick a member to see and change their roles. A member's access is the combination of their roles.**

If you cannot open the page, it says **You don't have permission to view users and roles.**

## Assign roles

**1. Select the person**

Open **Member** and select them. Search by name.

**2. Turn roles on or off**

Under **Roles**, check the roles they should have. The change saves as you click. A toast confirms **Roles updated for** that person.

**Effective permissions** lists every page they can open, with **View**, **Create**, **Edit**, **Delete**, **Post**, and **Manage** where that page has the action. **Granted by** names the role that allows it.

Someone with no roles shows **No roles · Admin by default**. Until you assign a role, they keep full access. Assign a role when you want to limit them.

Keep at least one person who can manage roles. adorabl will not let you remove the last role manager.

## Roles

| Role | What they can do |
| - | - |
| **Admin** | Full access, including assigning roles. |
| **Viewer** | Read-only access to every area and to settings. |
| **Accountant** | Finance, payables, receivables, purchasing, and returns. Posts sales orders. |
| **AP clerk** | Suppliers, bills, outgoing payments, purchase orders, receipts, and landed cost. |
| **AR clerk** | Customers, sales orders, invoices, incoming payments, returns, and recurring billing. |
| **Warehouse** | Items, fulfillment, receiving, stock, and counts. |

The sidebar and search hide pages the person cannot view. Opening a page they cannot view shows that they have no access.

## Example: Trail Ridge Outfitters

The owner wants the bookkeeper in the books and the warehouse lead in fulfillment only.

1. On **Users & roles**, they select the bookkeeper and check **Accountant**.
2. They select the warehouse lead and check **Warehouse**.
3. **Effective permissions** for the warehouse lead shows items, fulfillments, and stock, and does not show journal entries.

## Related guides

> **[Organization settings](https://www.adorabl.info/admin-and-settings/organization-settings.md)**
>
> Invite people into the organization.

> **[Audit log](https://www.adorabl.info/admin-and-settings/audit-log.md)**
>
> See who changed a record.


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