> ## Documentation Index > Fetch the complete documentation index at: https://www.adorabl.info/llms.txt > Use this file to discover all available pages before exploring further. # Inventory transactions > Record stock adjustments and warehouse transfers with bin-level allocation. Inventory transactions record stock movements that aren't tied to a purchase or sale — **adjustments** (correcting on-hand up or down) and **transfers** (moving stock between warehouses). Each transaction allocates quantities to specific bin locations and follows a draft-to-posted lifecycle. ## Prerequisites * [Warehouses](https://www.adorabl.info/products/warehouses.md) exist, and [bin locations](https://www.adorabl.info/products/bin-locations.md) are set up if you allocate to bins. * The items you are moving are **Stock** type. See [Items](https://www.adorabl.info/products/items.md). * Each adjustment reason is mapped to an offset account. See [Adjustment reasons](https://www.adorabl.info/products/setup/adjustment-reasons.md). ## Transaction types | Type | Quantity | Books | Use it for | | - | - | - | - | | **Adjustment** | Signed (positive or negative) | Posts a balanced journal entry against the reason's offset account | One-off corrections, damage, shrinkage, found stock | | **Transfer** | Positive, moved between two warehouses | No journal entry — both sides use the same Inventory account | Rebalancing stock across locations | To count a whole warehouse, aisle, or item set against system quantities and post the variances in one approved batch, use [Inventory counts](https://www.adorabl.info/products/inventory-counts.md) instead of entering adjustments line by line. Posted counts appear in this list as adjustments sourced from the count. A [customer return](https://www.adorabl.info/commerce/returns.md) that you receive posts its own restock movement — quantity back on hand at the item's posting cost — rather than an adjustment you enter here. ## Record an inventory transaction **1. Open Inventory Transactions** 1. In the sidebar, open **Inventory**. 2. Click **Inventory Transactions**. The list shows each transaction with its type, date, and status. Search matches transaction number, type, warehouse, or status, and the **Type** and **Status** column filters offer the labeled values. Click a row to open it. **2. Create a new transaction** Click **New** and choose **Adjustment** or **Transfer**. For a transfer, pick the **from** and **to** warehouses. **3. Add lines** On the line grid, pick each **item** and enter the quantity: * **Adjustments** take a signed quantity — enter a negative number to reduce on-hand. Pick a **Reason** (Damage, Theft, Cycle count, Found, Promo / Sample, Write-off) and confirm the **unit cost**; it defaults to the item's cost. * **Transfers** take a positive quantity to move from the source to the destination warehouse. **4. Allocate to bins** In the bin allocation cell, assign the quantity across bin locations. adorabl shows a remaining-quantity indicator and flags over-allocation so every unit is placed before you post. **5. Post** * **Save as Draft** — keeps the transaction editable with no stock or GL impact. Drafts display as **Draft** — the transaction number is assigned when you post. * **Save** — updates on-hand and bin quantities. Adjustments also post a journal entry: a decrease debits the reason's offset account and credits Inventory; an increase debits Inventory and credits the offset account. The transaction shows a link to its journal entry. Posted transactions can be **voided** from the overflow menu, which reverses the stock and bin movements and, for adjustments, posts a reversing journal entry. > [!NOTE] > > Bin allocation here mirrors the model used when receiving stock against a purchase order. See [Purchasing](https://www.adorabl.info/purchasing/purchase-orders-and-receipts.md) and [Bin locations](https://www.adorabl.info/products/bin-locations.md). ## Example: Trail Ridge Outfitters A cycle count at the **Denver DC** finds two fewer `AP-3300-NV` daypacks than the system shows. Trail Ridge records an **Adjustment** for `-2` with reason **Cycle count**, allocated to bin `A-12-3`, and posts it. On-hand and the bin balance both drop by two, and a journal entry debits **5150 · Inventory Shrink** and credits **1300 · Inventory** for \$74.00 (2 × \$37.00). When the **Shopify 3PL** location runs low, Trail Ridge records a **Transfer** of 40 units from **Denver DC** to **Shopify 3PL**, allocating out of the source bins and into the destination bins. Quantity moves; no journal entry is created. ## Related guides > **[Stock on hand](https://www.adorabl.info/products/stock-on-hand.md)** > > See resulting quantities across warehouses and bins. > **[Bin locations](https://www.adorabl.info/products/bin-locations.md)** > > Set up the bins you allocate to. > **[Warehouses](https://www.adorabl.info/products/warehouses.md)** > > Define the locations you move stock between. > **[Items](https://www.adorabl.info/products/items.md)** > > Only Stock-type items track quantity. > **[Adjustment reasons](https://www.adorabl.info/products/setup/adjustment-reasons.md)** > > Map each reason to the account it posts against. > **[Inventory counts](https://www.adorabl.info/products/inventory-counts.md)** > > Count a warehouse and post variances as one approved batch. ## Troubleshooting > **Post is disabled** > > Confirm every line has an item and quantity, and that the full quantity is allocated to bins with no over-allocation. For transfers, both warehouses must be set. > **Adjustment will not post — reason has no account or line has no cost** > > Map the reason to an offset account under [Adjustment reasons](https://www.adorabl.info/products/setup/adjustment-reasons.md), and make sure the line has a unit cost (or the item has a cost to default from). Drafts save without either; posting requires both. > **Posting blocked — inventory period closed** > > The transaction date falls in a period where inventory posting is closed. Change the date or reopen the period in [Fiscal calendar](https://www.adorabl.info/books/setup/fiscal-calendar.md). > **On-hand didn't change** > > Only **posted** transactions move stock. A draft has no inventory impact until you post it. > **I need to reverse a posted transaction** > > Use **Void** on the posted transaction. adorabl reverses the on-hand and bin allocations rather than editing the original in place. 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