Next numbers

Next numbers control the prefix and sequence adorabl assigns to invoices, bills, purchase orders, sales orders, payments, receipts, journal entries, returns, landed cost events, and inventory counts. Set them before your team creates live transactions so IDs stay consistent.

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Open Next numbers

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Add or edit a sequence

Check the Preview before you click Add or Save.

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When numbers are assigned

adorabl assigns a number when a transaction leaves draft — when you post a bill, invoice, payment, receipt, or journal entry, submit a sales or purchase order, authorize a return, or confirm a landed cost allocation. Until then the record displays a friendly placeholder such as Draft invoice or Draft return in lists, headers, and search. This means:

• Abandoned drafts never consume a number, so sequences have no gaps from drafts.
• A posted transaction never returns to draft, so a number is never reused.
• Journal entries created by posting a bill or invoice pick up the final transaction number in their reference once the draft placeholder is replaced.

Inventory counts are the exception: a count sheet receives its COUNT- number as soon as it is created, because counters need to refer to the sheet while it is still open. adorabl seeds every organization with these sequences, among others:

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Example: Trail Ridge Outfitters

A clerk saves three draft bills and deletes two of them. Only the bill that posts becomes BILL-8843; the next number is still BILL-8844.

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Related guides

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Troubleshooting