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Stock on hand shows Trail Ridge Outfitters’ live quantities — every item × warehouse pair computed from immutable inventory transactions. Use it to spot oversold SKUs, filter by location, and receive or adjust stock without opening each item record.

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Prerequisites

  • At least one active warehouse. See Warehouses.
  • At least one Stock item with Postable GL setup. See Items.

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Open Stock on hand

1

Navigate

  1. In the sidebar, open Inventory.
  2. Click Stock on hand.

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Quantities table

Each row is one item at one warehouse: Quantities are always derived from posted inventory transactions — not editable inline. adorabl stores quantities in the item’s base unit and restates them in configured purchase and sales units for display only. Search filters by SKU, item name, or warehouse. Use the warehouse dropdown in the attention band to limit rows to one location.

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On hand by unit (item detail)

On each item record, the Stock tab includes an On hand by unit panel when the item has purchase or sales units configured. The panel lists every relevant unit with its conversion factor and restated on-hand quantity — useful when buyers think in cases and warehouse staff count in eaches.

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Stat tiles

Click tiles to filter the table:
Start Monday inventory review with Oversold / negative — fix data entry or fulfillment timing before accepting new orders.

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Receive stock

Click Receive stock in the header (or on an item record) to increase on-hand.
1

Receive

  1. Select the item (stock items only).
  2. Select the warehouse — defaults to the org Receiving default.
  3. Enter quantity and optional reference (PO number, notes).
  4. Confirm Receive.
Receiving creates an immutable receive transaction. On-hand updates immediately on this screen and on the item Stock tab. Use receives for PO receipts, ad-hoc inbound, and opening balances at go-live.

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Adjust stock

Click Adjust stock to correct a single quantity without a purchase or shipment — damage, shrink, or data fixes. To count a whole warehouse or aisle and post every variance together, use Inventory counts.
1

Adjust

  1. Select item and warehouse.
  2. Enter the adjustment quantity — positive to add, negative to remove.
  3. Choose a reason and add notes if needed.
  4. Confirm Adjust.
Adjustments post as inventory transactions and appear in the item’s transaction history.
Adjustments affect GL inventory balances when the item is postable. Prefer a receive linked to a PO when the change represents a purchase.

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Example: Trail Ridge Outfitters

After a busy weekend, Trail Ridge opens Stock on hand:
  1. They click Oversold / negative — one row: Headlamp Pro at Denver DC.
  2. Investigation shows a duplicate shipment. They Adjust stock by +3 with reason Data correction after reversing the duplicate on the sales side.
  3. A PO of Bevel bottles arrives — Receive stock for BV-1042-BLK, qty 144, warehouse Denver DC, reference PO-8842.
Item totals on the Items list update automatically from the same transaction ledger.

Products overview

Items, stock, and warehouses hub.

Items

Item master, GL postability, and per-item Stock tab.

Warehouses

Locations and receiving/shipping defaults.

Purchasing

PO receipts that feed receives.

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Troubleshooting

Quantities come from transactions only. Run an inventory count to reconcile a warehouse, Adjust stock for a single item, or Receive stock if product arrived without a recorded receipt.
Usually a shipment posted before receive, or overselling on a channel. Filter Oversold / negative, trace recent transactions on the item Stock tab, then receive or adjust.
Only Stock items with activity at a warehouse appear. Confirm the item type is Stock and you have at least one receive or opening transaction.
The item may be Not postable — resolve GL accounts and standard cost on Items before receiving valued inventory.