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Accounts Payable covers supplier master data, bill entry and adjustments, outgoing payments, and year-end 1099 reporting. Everything scopes to your active organization and posts to the Books subledger when documents are posted.

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What Accounts Payable covers

Setup checklists live under Payables setup.

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Typical workflow

1

Onboard suppliers

Create supplier master data, W-9, and payment terms. See Suppliers.
2

Capture and post bills

Enter bills manually or verify automation-captured drafts, then post to AP. See Bills & adjustments.
3

Pay suppliers

Record outgoing payments and apply to open bills. See Outgoing payments.
4

Reconcile and close

Match bank outflows on Bank reconciliation; run Form 1099 report after year-end.
Purchase orders and receipts live under Purchasing, not Accounts Payable. See Purchasing overview when inventory is involved.

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Example: Trail Ridge Outfitters

Trail Ridge runs AP on a weekly rhythm tied to their $2.0M cash floor on Cash flow: Year-end: 1099 report flags Acme Logistics until W-9 arrives, then CSV export goes to their CPA.

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Where Accounts Payable lives in adorabl

Suppliers, Bills & Adjustments, and Outgoing Payments appear under Accounts Payable in the sidebar. Payables configuration is under Accounts Payable setup (gear icon) at /setup/payables.

Suppliers

Supplier master data, tax profile, and compliance.

Bills & adjustments

Bill entry, verification, and adjustments.

Outgoing payments

Pay suppliers and apply to open bills.

Payables setup

Complete the AP checklist.

Form 1099 report

Year-end supplier payment determination.

Purchasing overview

POs and receipts before you bill.

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Troubleshooting

Expand the sidebar sections or use ⌘K / Ctrl+K to search for Suppliers or Bills. Your role may lack AP access — ask your admin to review permissions.
Confirm the correct organization is selected. New orgs start without AP documents until you create suppliers and post bills.
Automated bill capture and electronic payout batches are on the roadmap. See Payables setup for checklist status — enter bills and record payments manually until configured.
The /payables route redirects to Bills & Adjustments. Use Accounts Payable overview or the sidebar for the full AP workflow map.