Skip to main content
Landed cost adds the freight, duty, handling, insurance, and other charges you pay to get goods to your warehouse onto the inventory cost of those goods. Allocate an estimate against one or more posted receipts, then true up to the actual charge when the carrier or broker invoice arrives. Preview is always free of GL impact; only confirming posts.

​
Prerequisites

  • Posted receipts to allocate against.
  • Landed cost accrual and Landed cost true-up mapped under System accounts. Posting is blocked until both are assigned.
  • Landed cost components reviewed — Freight, Duty, Handling, Insurance, and Other are seeded with an allocation basis.
  • For weight- or volume-based allocation, Landed cost factors on the items (unit weight and volume). See Items.

​
How costs land

Every allocation posts a balanced journal entry dated today into the open period — adorabl never backdates into the receipt’s period. The credit side is Landed cost accrual until the actual charge is billed.

​
Allocation statuses

The Landed cost list under Purchasing shows one row per receipt or allocation event: Search matches the document number, receipts, source document reference, and status. Use the Status column filter to work one queue at a time.

​
Allocate an estimate

1

Start from the receipt

Open a posted receipt and click Add landed cost — or open Purchasing → Landed cost and click New allocation.The receipt you started from is pre-checked under Receipts. Tick additional posted receipts when one freight or broker invoice covers several deliveries. Filter by receipt number, supplier, or PO.
2

Enter the components

Under Cost components (estimate), enter an amount for each charge you expect — Freight, Duty, Handling, Insurance, Other. Each component shows its allocation basis (for example, Freight · by weight).If the purchase order carried Quoted freight, Quoted duty, or other quotes, those amounts default here. Edit them freely.Record the carrier or broker reference under Source document so the allocation has an audit trail.
3

Check allocation factors

When a component allocates by weight, Line allocation factors lists each receipt line. Line weight is the item’s unit weight times the quantity received, in the item’s weight unit. A line with no unit weight, or a zero weight, shows Unit weight required. Enter Unit weight and the weight unit. Also save as this item’s unit weight writes that weight back to the item. Confirm & post estimate stays off until every line has a weight.Volume-based components use the same panel with unit volume. Override a factor when the shipment differs from the catalog. Components allocated by value or quantity need no factors.
4

Preview

Click Preview allocation. The preview table shows how each component spreads across receipts and SKUs, with the item’s costing method and the amount allocated. Nothing posts.
5

Confirm

Click Confirm & post estimate. adorabl posts the journal entry, assigns the LC- document number, and marks the receipt Awaiting actual. The receipt’s Landed costs tab and relationship map show the new event.
Already have the carrier invoice? Enter the invoiced amounts as the estimate and confirm, then open the event and confirm the same amounts as actuals. The delta is zero, so the true-up posts nothing new and the receipt reads Fully allocated.

​
Enter actuals and true up

1

Open the event

From the Landed cost list, open the Awaiting actual row — or open the receipt’s Landed costs tab and click Enter actuals.
2

Enter the actual charge

Under Cost components — estimate vs actual, the estimate is read-only. Type the Actual for every component from the carrier or broker invoice — enter the estimate amount again for a component that did not change. The Delta (posts) column shows actual minus estimate.
3

Preview the true-up

Click Preview true-up. The table shows how the delta spreads across the same receipt lines — again with no GL impact.
4

Confirm

Click Confirm & post actual. The delta posts: on-hand units absorb their share, units already sold post to Landed cost true-up, and the accrual is adjusted to the actual charge. The event becomes Fully allocated.

​
Where landed cost shows up

  • Receipt → Landed costs tab — every allocation event for that receipt with number, reference, date, status, and total. The receipt’s Relationships map includes landed cost events as child nodes.
  • Item → Costing tab — a Landed cost buildup table listing each component applied to the item, the per-unit and total amounts, the source document, and whether it was an estimate or actual. See Items.
  • Purchase order header — Quoted freight, Quoted duty, Quoted handling, Quoted insurance, and Quoted other fields that seed estimates on later receipts. See Purchase orders & receipts.

​
Example: Trail Ridge Outfitters

Trail Ridge receives 200 daypacks on RCPT-1188 and 100 rain covers on RCPT-1189 from the same overseas shipment. The forwarder quoted $1,200 freight and $450 duty.
  1. From RCPT-1188, the buyer clicks Add landed cost, ticks RCPT-1189 as well, and sees Freight 1200.00 and Duty 450.00 defaulted from the PO quotes.
  2. Freight allocates by weight. Daypacks weigh 1.1 lb each and rain covers 0.3 lb, so the preview puts about $1,058 of freight on the daypacks and $142 on the covers. Duty allocates by value.
  3. Confirm & post estimate creates LC-00007, dated today, crediting 2150 · Landed cost accrual. Both receipts show Awaiting actual.
  4. The forwarder’s invoice arrives at $1,310 freight. The buyer opens LC-00007, enters the actual, previews the $110 delta, and clicks Confirm & post actual. The 160 daypacks still on hand absorb their share into the running average; the 40 already sold post $19.40 to Landed cost true-up.

Landed cost components

Allocation basis and accrual account per component.

Purchase orders & receipts

Quoted charges on the PO and the receipt’s Landed costs tab.

Items

Landed cost factors and the costing buildup.

System accounts

Map the accrual and true-up accounts before posting.

​
Troubleshooting

Assign Landed cost accrual and Landed cost true-up under System accounts, then confirm again. Preview works without them; posting does not.
The component allocates by weight or volume and the item has no unit weight or volume. Enter the factor on the Line allocation factors panel for this allocation, or add Landed cost factors to the item so future allocations default. See Items.
Only posted receipts can carry landed cost. Post the draft receipt first.
Expected. On Standard items, landed cost posts to purchase price variance and leaves the standard cost alone. Update the standard cost on the item if you want future postings to reflect the landed amount.
Expected. Landed cost always posts into the current open period so it never reopens a closed month.
An event posts once. If you clicked twice, the second click returns the already-posted event. Enter actuals from the event page instead of posting another estimate.