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Default GL accounts are the GL control accounts adorabl uses when bills, invoices, receipts, and payments post, plus the item fallbacks for inventory, cost of goods sold, and revenue. Configure these before heavy AP, AR, or inventory activity.

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Open default GL accounts

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Navigate

  1. Open Settings → Finance.
  2. Click Default GL Accounts under General ledger.

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Required control accounts

Assign a chart-of-accounts entry for each role:
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Assign each account

  1. Roles are grouped into sections — AP and AR control, revenue and prepaid, AR credits and tax, freight, landed cost, and cash. For each role, open the account picker and select the matching GL account from Trail Ridge Outfitters’ chart of accounts.
  2. adorabl shows the expected account type (Asset or Liability) to help you pick the right account. Hover the help icon beside a role for what it is used for.
  3. Where a role shows Account segments and Analytical dimensions, set the defaults adorabl should use when that role posts. Generated journal lines for that role carry those segments and dimensions.
  4. Click the Save icon in the page header when all required roles are assigned. Save and the discard icon become active only when something has changed.

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Item GL accounts

Item GL accounts are the organization-wide fallbacks for items and categories that do not set their own accounts. Segment and dimension defaults on this page apply per natural account. An item or category override wins over these defaults.
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Assign the three item roles

  1. In Item GL accounts, open the account picker for each role.
  2. Choose an account of the expected type.
  3. Click the Save icon in the page header.
When the required accounts are set, the page reads All required accounts are configured. Posting is ready. The former Item GL defaults address opens this page. Category overrides still live on item categories, under Posting defaults.

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Extended AR accounts

Optional but recommended if you credit paid invoices or reverse sales tax:

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Cash posting accounts

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Freight accounts

Assign these before buying shipping labels in adorabl. See Shipping labels.

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Landed cost accounts

Assign these before allocating freight, duty, or handling to receipts. Preview works without them; confirming an allocation does not. See Landed cost. Neither role has a seeded account. Add the accounts to your chart first, then map them here.

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Verify configuration

The page shows how many required roles are configured. All five core control accounts must be assigned before AP and AR subledgers post cleanly.
If you are unsure which natural account to pick, work with your accountant to map Trail Ridge Outfitters’ existing chart of accounts before go-live.

Segments

Structure segments before assigning system accounts.

Finance setup

Full finance setup checklist.