Account types and subtypes

Every general ledger account has an Account type and a Subtype. Statements and cash-flow suggestions read the subtype. Account types are fixed. You maintain the subtypes. The income type is Income. Older charts that said Revenue now say Income.

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Open account types

The page subtitle is Subtypes group GL accounts within each account type. Statements report by subtype. Account types are fixed.

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Account types

The types are Asset, Liability, Equity, Income, Cost of Goods, and Expenses. You cannot add or rename a type. A new natural account usually follows the number range on Chart of accounts. The type stored on the account is what the statements use. Change it on the chart when a number does not match how you report.

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Subtypes

Each type lists its subtypes. You can:

• Rename a subtype.
• Turn Active off to retire one. Inactive subtypes stay on accounts that already use them.
• Drag a subtype to change the order statements use.
• Click Add subtype to create one under an existing type. You pick the type. You do not create a new type.

On Chart of Accounts, the Accounts tab has Account type and Subtype columns. The subtype list follows the type you picked. Edit the row, then Save. A row without a subtype shows Unassigned until you choose one. Balance Sheet and Profit & Loss can group by subtype. In Columns & grouping, turn on Show Subtypes.

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Example: Trail Ridge Outfitters

Trail Ridge wants product sales separate from shipping income.

1. On Account Types & Subtypes, under Income, they add a subtype named Product sales and leave the seeded shipping subtype active.
2. On Chart of Accounts, they set 4010 Product revenue to Income / Product sales and click Save.
3. On Reports, they open Profit & Loss and turn on Show Subtypes. Product sales and shipping income are separate groups.

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